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Our Latest Tried-and-Tested Tools

Your go-to list of books, podcasts, articles, and tools we’re using right now to run, grow, and enjoy our business.


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Break Through Limits. Build with the Best.

This is our living, breathing library of resources — the books that sharpen our thinking, the podcasts we binge, the articles we reference, and the tools we can’t stop using.


Updated regularly so you’re always in the loop.


BOOKS

  1. The Innovator’s Dilemma – Clayton Christensen

    A classic for understanding disruptive innovation and why even great companies can fail if they ignore it.

  2. Thinking, Fast and Slow – Daniel Kahneman

    A deep dive into how our brains make decisions — and how to leverage that knowledge in business and life.

  3. Reality is Broken – Jane McGonigal

    How games can make us better and how they can change the world.

  4. The Lean Startup – Eric Ries

    Essential reading for anyone building a business in the 21st century, with principles that keep you nimble.

PODCASTS

  1. Masters of Scale – Reid Hoffman

    Incredible insights from top business leaders on growth, leadership, and scaling with purpose.

  2. A16Z Podcast – Andreessen Horowitz

    Cutting-edge perspectives on tech, startups, and venture capital.

  3. The Tim Ferriss Show – Tim Ferriss

    Wide-ranging conversations with high-performing individuals, breaking down their habits and tools.

  4. Hidden Brain – Shankar Vedantam

    Exploring the unconscious patterns that drive human behavior.

ARTICLES / BLOGS

  1. Harvard Business Review: In-depth analysis of leadership, strategy, and innovation.

  2. MIT Technology Review: Stay on the pulse of emerging technologies shaping our world.

  3. Stratechery by Ben Thompson: Sharp analysis of the strategy, business, and economics of technology.

  4. The Next Web: Insights on global technology, business, and culture.


TECH STACK


1. Website & Landing Page

  • Wix - Our go-to for Breakgrid and its brand sites.

    • All-in-one platform with hosting, design, forms, blog, and e-commerce built in.

    • Ideal for small teams who want professional results without managing servers, plugins, or code.

  • Custom Frontend (React, Vue) + API Backend

    • Perfect for highly interactive, scalable sites where you want additional unique functionality.

    • Often paired with a Headless CMS like Sanity or Strapi (which we use) for performance and flexibility.

    • Better suited for teams with access to developers or agencies (or if you have the expertise yourself).


2. Content Management

  • Wix CMS has this Built-in content management that integrates with site design, dynamic pages, and forms.

    • Ideal for quick updates without touching code.

  • Zoho Sites & Zoho WorkDrive (Breakgrid go-to)

    • Secure document and asset management integrated with the full Zoho Business Suite.

  • Headless CMS – Sanity, Strapi (used in some spots here at Breakgrid), Contentful are all great

    • For teams that want to deliver content across multiple platforms (website, app, marketing) with one source of truth.


3. Client & Project Management

  • Smartsheet - Breakgrid’s workhorse for project tracking, resource planning, and operational workflows.

    • Combines spreadsheet familiarity with advanced automation, reporting, and dashboards.

  • Notion (secondary for internal brainstorming and documentation)

    • Flexible space for meeting notes, content planning, and quick collaboration.


4. Collaboration & Communication

  • Smartsheet - For structured, scalable project workflows with automation.

  • Zoho Business Suite – All-in-one email, chat, calendar, docs, and CRM.

  • Zoom – For video calls, webinars, and client presentations.


5. Design & Marketing

  • Adobe Express & Firefly – Create stunning social and marketing visuals in minutes.

  • Canva Pro – Quick, consistent design for social, presentations, and marketing collateral.

  • Figma – Collaborative design tool for UI/UX projects and wireframes.

  • Ideogram – AI image generation that handles text beautifully.

  • Buffer – Social post scheduling, analytics, and multi-platform management.


6. Automation & Productivity

  • Zapier – Connect apps and automate repetitive tasks.

  • GetMagical (Magical AI) – Browser-based text expander for fast, personal responses.

  • MindStudio – No-code platform for building branded AI tools and assistants.

  • Other AI Assistants – ChatGPT API, Jasper.ai for drafting, summarizing, and idea generation, Otter.ai for notetaking and summation, and OpusClip – AI video tool that repurposes long-form content into short, shareable clips.


7. Email Marketing & CRM

  • Zoho CRM – Integrated contact management, email campaigns, and lead tracking.

  • ConvertKit – Simple email automation for creators and digital product sellers.

  • Mailchimp – Easy-to-use email builder with strong analytics.


8. E-Commerce & Payments

  • Wix Stores – Seamlessly sell products or services from your Wix site.

  • Shopify – Great for larger-scale e-commerce operations.

  • Stripe & PayPal – Flexible, global payment processing.


9. Analytics & Tracking

  • Google Analytics – Track traffic, audience behavior, and conversions.

  • Zoho Analytics – Visual dashboards that pull data from across your suite.

  • Hotjar or Microsoft Clarity – Heatmaps and session recordings for user experience insights.


10. Mindset & Focus Tools

  • Calm App – Meditation and stress management for busy leaders.

  • Forest – Gamified focus sessions to avoid distractions.

  • Notion Mood & Journal Templates – Simple check-ins to track mindset and productivity.

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